What should I do if the files are in my own hands?
In recent years, as the importance of personal file management has gradually been recognized by the public, many people find that their files are still in their hands when they leave their job, enter a higher education, or move, and do not know what to do with them. This article will provide you with structured solutions based on hot topics and hot content from the entire network in the past 10 days.
1. Why can’t files be kept in individuals’ hands for a long time?
According to the "Archives Law", personal archives are important national documents and must be kept by institutions with archives management qualifications. Long-term self-sustaining archives may result in:
| Risk type | specific impact |
|---|---|
| File invalid | Files that have not been archived for more than 2 years may be considered "dead files" |
| Political review blocked | Affects civil service examinations and employment in public institutions |
| social security issues | Difficulties in determining length of service, affecting retirement benefits |
| Academic certification | Foreign academic qualification certification must go through the archives management agency |
2. Common file types and processing methods
Different groups of people have different ways of handling files. The following are the three most searched file questions in the past 10 days:
| File type | holding crowd | solution |
|---|---|---|
| Student status file | Fresh graduates | 1. Contact the employment guidance center of the graduate school 2. Delivery via EMS student file courier 3. The portfolio must be tightly sealed and cannot be opened. |
| Personnel files | Resigned personnel | 1. The original unit negotiates and transfers to the new unit. 2. Accepted by the talent service center in the place of residence 3. Documents such as resignation certificate are required. |
| Party member files | mobile party member | 1. Contact the party organization relationship receiving unit 2. Transmit through confidential channels 3. Personal transfer is strictly prohibited |
3. Guide to the whole process of archiving
According to the latest operational guidelines issued by local talent service centers, the following standardized procedures have been compiled:
| steps | Operation content | Things to note |
|---|---|---|
| first step | Check file integrity | Make sure the portfolio is well sealed and no materials are missing |
| Step 2 | Issuing a transfer letter | The receiving unit issues a transfer letter with official seal |
| Step 3 | Handle forwarding procedures | Forwarded by confidential communication or personal delivery |
| Step 4 | Confirm archiving is complete | Check the status of file receipt within 1 month |
4. Special situation handling plan
For several special situations that have been hotly discussed recently, the following solutions are provided:
1.The portfolio has been opened:Immediately contact the original file creation unit for re-examination and sealing, and a written explanation of the situation must be provided.
2.Resignation has not been processed for many years:First go to the original unit to complete the resignation procedures, and then activate the file through the Talent Service Center.
3.Off-site file hosting:Most cities have opened online file transfer applications, which can be processed through the local government service network.
5. Information on archives service agencies in major cities across the country
Summarize the archive service contact information of the 10 cities with the highest recent searches:
| city | service organization | Contact number |
|---|---|---|
| Beijing | Beijing Talent Service Center | 010-12333 |
| Shanghai | Shanghai Student Affairs Center | 021-64822266 |
| Guangzhou | Southern Talent Market | 020-85597335 |
| Shenzhen | Shenzhen Talent Park | 0755-88123633 |
| Chengdu | Chengdu Talent Service Center | 028-62811166 |
6. Suggestions on preventing file problems
1. To check the file status regularly, you can check it through the official website of the local Social Security Bureau or the "Palm 12333" APP
2. Prioritize file transfer when work changes to avoid accumulation of problems
3. Copy important materials and keep them, but they cannot replace the original files.
4. Pay attention to the progress of archives digitization. Some cities have opened electronic archives services.
Archives management is an important part of personal career development. It is recommended that archives maintenance problems be dealt with as soon as possible after discovering them. If you need further help, you can call the 12333 national human resources and social security service hotline for consultation.
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